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Privacy Policy

Definitions

“Customer”, “End-User”, “You” “Your” or “Yours” means any person, party or organisation as may from time-to-time rent the Device and Service from Us;
“GDPR” means the General Data Protection Regulation 2016/679 is a regulation in European Union (EU) law governing data protection and privacy for citizens of the EU and European Economic Area (EEC);
“elogbook® vehicle logbook solution”, “elogbook®” means the description and specifications of the Device and Service offered by Us which You hereby acknowledge is a complete and exhaustive statement of the elogbook® solution;
“GPSi Group”, “GPSi”, “We”, “Us”, “Our” or “Ours” means GPSi Group Pty Ltd (ABN 37 130 791 436) the developer and owner of the elogbook® vehicle logbook solution;
“Service” means the elogbook® vehicle logbook solution, developed and owned by Us;

Preliminaries

By using this website, you agree to Our Privacy Policy which is set out on this website page. The Privacy Policy relates to the collection and use of personal information You may supply to us through your conduct on the website (“Your Personal Data”).
This Privacy policy may be updated and amended by Us, without Your consent, at any time and without notice. The current version of the updated and amended Privacy Policy can be found at this website. You understand and agree that if You use either the Device or Service after the date on which the terms of this Privacy Policy have been changed, Your use will constitute acceptance of the updated terms or additional terms. This Privacy Policy is in addition to any other terms and conditions applicable to this website. We do not make any representations about third party websites that may be linked to this website.
If You disagree with any of the terms within this Privacy Policy, You should not use this website. If You do not agree to any additional terms which apply to Our Services or information contained in or available through this website (including but not limited to software, audio, video, text and photographs, domain names, taglines, website set-out and look-and-feel of this website) (the ‘Materials’) You should not use the part of the website which contains such Materials or through which transactions may be concluded and You should not use such Materials or conclude such transactions.
We recognise the importance of protecting the privacy of Your Personal Data. This Privacy Policy governs the manner in which Your Personal Data, obtained through this website, will be dealt with. This Privacy Policy should be reviewed periodically so that You are updated on any changes.

Personal Data

Personal Data is only collected when knowingly and voluntarily submitted. For example, We may need to collect such information to provide You with further services or to answer or forward any requests or enquiries. It is our intention that this policy will protect Your Personal Data from being dealt with in any way that is inconsistent with applicable privacy laws in Australia.

Anonymous Information

Anonymous information is not associated with or linked to Your Personal Data. Anonymous Information does not permit identification of You. Anonymous Information, such as basic usage statistics regarding Your use of the website or the Service, does not by itself identify You to Us, although such information may be unique, or consist of, or contain information that You consider to be of a personal nature.
In accessing this website You accept all of the terms and conditions of this Privacy Policy. You acknowledge that Your Personal Data may be processed in the country where it was collected as well as in other countries (including the United States) where laws regarding processing of personal information may be less stringent than the laws in which Your Personal Data was collected.

Use of Information

Personal Data that You submit to Our site is used only for the purpose for which it is submitted or for such other secondary purposes that are related to the primary purpose, unless We disclose other uses in this Privacy Policy or at the time of collection. Copies of correspondence sent from the website, that may contain Your Personal Data, are stored as archives for record-keeping and back-up purposes only.

Collecting information on registered users

As part of registering with Us, We collect Personal Data about You in order for You to take full advantage of Our Service. To do this it may be necessary for You to provide additional information to Us as detailed below.
Registration is required to allow Us to authenticate Your credentials when making a purchase from this website and for logging in to this website. Registration may include submitting Your name, email address, address, telephone numbers, vehicle information and other fleet related details, options on receiving updates and promotional material and other information. You may access this information at any time by using Your authorised login credentials and proceeding to Your account profile.

Disclosure

Apart from where You have consented or disclosure is necessary to achieve the purpose for which it was submitted, Your Personal Data may be disclosed in special situations where We have reason to believe that doing so is necessary to identify, contact or bring legal action against anyone damaging, injuring, or interfering (intentionally or unintentionally) with Our rights or property, users, or anyone else who could be harmed by such activities. Also, we may disclose Your Personal Data when we believe in good faith that the law requires disclosure.

We may engage third parties to provide You with goods or services on Our behalf. In that circumstance, We may disclose Your Personal Data to those third parties in order to meet Your request for Service.

Security

We strive to ensure the security, integrity and privacy of Your Personal Data submitted to this website, and We review and update Our security measures in light of current technologies. Unfortunately, no data transmission over the Internet can be guaranteed to be totally secure. We will however endeavour to take all reasonable steps to protect Your Personal Data that You may transmit to Us through this website. Once We receive Your transmission, We will make Our best efforts to ensure its security on Our systems.
In addition, Our employees, third-party suppliers and contractors who provide services related to Our information systems are obliged to respect the confidentiality of any personal information held by Us. We will however not be held responsible for events arising from unauthorised access to Your Personal Data.

Collecting Information from Users

Our webservers gather your IP address to assist with the diagnosis of problems or assist in the resolution of support issues with Our services. Again, information is gathered in aggregate form only and cannot be traced to an individual user.
We use cookies to provide You with a better website experience. These cookies allow Us to increase Your security by storing Your session ID and are a way of monitoring single user access.

Access to Information

We will endeavour to take all reasonable steps to keep secure any information which We hold about You. You acknowledge and agree that it is Your sole responsibility and obligation to maintain the accuracy and currency of that information. If, at any time, You discover that information held about you is incorrect, You may amend that information where access is provided to You or in the event that access is not provided, You may contact us to have the information corrected.
In addition, our employees and any contractors who provide services related to our information systems are obliged to respect the confidentiality of any personal information held by us.

Links to other sites

We provide links to websites outside of this website, as well as to third party websites. These linked sites are not under Our control, and We cannot reasonably accept responsibility for the conduct of companies linked to Our website. Before disclosing Your Personal Data on any other website, We advise You to examine the terms and conditions of using that website and its associated privacy statement.

GDPR Implications

Unless otherwise specified, any term used in this Privacy Policy which is defined in the General Data Protection Regulation 2016/679 (“GDPR”) shall have the same meaning ascribed to it in the GDPR.
You agree that the processing of any personal data of data subjects (“Your Personal Data”) in the European Union (“EU”) or in the European Economic Area (“EEA”) that You, as a controller, transfer to Us, as a processor, under this EUA, are covered by these GDPR-Specific Data Processing Terms as part of this EUA. If these conditions are not met, these GDPR-Specific Data Processing Terms do not apply to Us and are not a part of the EUA.
You hereby instruct Us to process Your Personal Data in accordance with this EUA.
We agree that it will process Your Personal Data only on documented instructions from the controller, including with regard to the transfer of Your Personal Data to a third country or an international organisation, unless required to do so by EU or Member State law to which We are subject; in such a case, We shall inform the Controller of that legal requirement before processing, unless that law prohibits such information on important grounds of public interest; We shall immediately inform the controller if, in its opinion, an instruction infringes the GDPR or national data protection laws in the EU;

  1. ensures that persons authorised to process Your Personal Data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality;
  2. takes all measures required pursuant to Article 32 of the GDPR insofar as the security of processing of Your Personal Data;
  3. respects the conditions referred to in Article 28 (para. 2 and 4) of the GDPR for engaging another processor in respect of Your Personal Data;
  4. assists the controller by appropriate technical and organisational measure for the fulfilment of the controller’s obligation to respond to requests for exercising the data subject’s rights laid down in Chapter III of the GDPR;
  5. assists the controller in ensuring compliance with the obligations pursuant to Articles 32 to 36 of the GDPR as pertains to the security of personal data considering the nature of processing of Your Personal Data and the information available to the processor;
  6. at the choice of the controller, deletes or returns all of Your Personal Data to the controller after the end of the provision of Service relating to processing, and deletes existing copies unless EU or Member State law requires storage of the personal data; and
  7. makes available to the controller all information necessary to demonstrate compliance with the obligations laid down in Article 28 of the GDPR and allow for and contribute to audits, including inspections, conducted by the controller or another auditor mandated by the controller.

Problems or questions

If you have any further queries relating to our Privacy Policy, or You have a problem or complaint, please contact Us.

For more information about privacy issues in Australia and protecting your privacy, visit the Australian Federal Privacy Commissioner’s web site; https://www.privacy.gov.au/